Configuration management system , Configuration management plan and
Change management control system
1. Configuration management system
Configuration management system in any project ensures that all the components of the project which will impacted or changed / updated for any change request should get updates done.
For example, if any of your project's approved change request need some project's design document to be updated. Through configuration management activities, you can ensure that updates are correctly implemented. In fact all the impacted components got the required changes.
As per PMBOK5, page # 96
Configuration control is focused on the specification of both the deliverables and the processes;
while change control is focused on identifying, documenting, and approving or rejecting changes to
the project documents, deliverables, or baselines. Some of the configuration management activities included in the Perform Integrated Change Control
process are as follows: - Configuration identification. Identification and selection of a configuration item to provide the
basis for which the product configuration is defined and verified, products and documents are
labeled, changes are managed, and accountability is maintained. - Configuration status accounting. Information is recorded and reported as to when appropriate data about the configuration item should be provided. This information includes a listing of
approved configuration identification, status of proposed changes to the configuration, and the
implementation status of approved changes. - Configuration verification and audit. Configuration verification and configuration audits ensure
the composition of a project’s configuration items is correct and that corresponding changes are
registered, assessed, approved, tracked, and correctly implemented. This ensures the functional
requirements defined in the configuration documentation have been met.
2. Configuration management plan
Configuration management plan is required to define approach project manager wants to follow for
configuration management such as what configuration tool will be used in the project, frequency of
configuration audits, configuration of what all components need to be managed
3.Change management control system.
Change management of a project defines HOW the change requests will be managed in the project. Like
who will be reviewing / approving/ rejecting the change requests, who all be part of project's CCB
(Change Control Board), does project manager has any authority of approving any kind of change
are five different levels in Maslow’s hierarchy of needs:
These include the most basic needs that are vital to survival, such as the need
for water, air, food, and sleep. Maslow believed that these needs are the most
basic and instinctive needs in the hierarchy because all needs become secondary
until these physiological needs are met.
These include needs for safety and security. Security needs are important for
survival, but they are not as demanding as the physiological needs. Examples of
security needs include a desire for steady employment, health care, safe
neighborhoods, and shelter from the environment.
These include needs for belonging, love, and affection. Maslow described these
needs as less basic than physiological and security needs. Relationships such
as friendships, romantic attachments, and families help fulfill this need for
companionship and acceptance, as does involvement in social, community, or
After the first three needs have been satisfied, esteem needs becomes
increasingly important. These include the need for things that reflect on
self-esteem, personal worth, social recognition, and accomplishment.
This is the highest level of Maslow’s hierarchy of needs. Self-actualizing people are self-aware, concerned
with personal growth, less concerned with the opinions of others, and
interested fulfilling their potential.
Motivational Quote: " Don't let your past failures deter you from your future success. Use them in the present as a tool to fuel your drive in reaching your dreams. I believe in you, but it will only work if you believe in yourself." - William Merrick
Motivational Quote: "The moment you decide there is no such thing as defeat - you will never feel defeated again, rather - you will feel challenged to find new ways to succeed."-Kasey Jean Noll
Kshitij Yelkar www.yelkar.com
Stakeholder analysis is important in project as it helps in different ways to project manager
1. Identifying stakeholder through out the project life cycle will give input to PM as If he find missing stakeholder early in stage that will be beneficial for project else at last moment getting that stakeholders requirement may increase scope of project and it will effect to delivery date and cost also.
2. All stakeholder holder should be manage as per their power/interest as Power/Interest Grid give input to PM how to deal with different stakeholder throughout the project life cycle so PM can take Preventive action to make neutral and resistor stakeholders into supportive role.
3. With preventive action on Potential negative impacts of stakeholders will help to manage project better.
4. With influence of stakeholder PM can negotiate on Resource.
5. Managing Key stakeholder better way will help PM in Good as well as in Bad times in project life cycle.
6. With the Positive Support of stakeholder project can successfully completed.
Conflict is inevitable in a project environment. Sources of conflict include scarce resources,
scheduling priorities, and personal work styles. Team ground rules, group norms, and solid project
management practices, like communication planning and role definition, reduce the amount of
Successful conflict management results in greater productivity and positive working relationships.
When managed properly,
There are five general techniques for resolving conflict. As each one has its place and use, these
are not given in any particular order:
Withdraw/Avoid. Retreating from an actual or potential conflict situation; postponing the issue to
be better prepared or to be resolved by others.
Smooth/Accommodate. Emphasizing areas of agreement rather than areas of difference; conceding one’s position to the needs of others to maintain harmony and relationships.
Compromise/Reconcile. Searching for solutions that bring some degree of satisfaction to all parties
in order to temporarily or partially resolve the conflict.
Force/Direct. Pushing one’s viewpoint at the expense of others; offering only win-lose solutions,
usually enforced through a power position to resolve an emergency.
Collaborate/Problem Solve. Incorporating multiple viewpoints and insights from differing
perspectives; requires a cooperative attitude and open dialogue that typically leads to consensus
Design of Experiment
Where you are analyzing some quality problem and you are looking for various sets of variables and there impact of output you use design of experiment... Say the problem involve 4 variables lets name then , soil ratio, cement ration , water ratio , iron , now you are trying with some set of soil , cement , water and iron and checking how this impact the output. When we change all these elements (in pattern) and try it is called design of experiment.
Lets say you have made rule that all workers should come at 9:30, this rule you made based on historic data since you see most of the people come at 9:30, now in this you put higher and lower control limits... like 9:20 and 9:40 , so workers comes between 9:20 to 9:40 the process is under control... if they come before 9:20 or after 9:40 it requires your attention since system is going out of control...
The rule of seven can be visualized as, is someone consistently coming at 9:30 for 7 days..then also you need to talk to the person since he can any time breach the 9:40 mark since his mean is not at 9:30.
Precision is a measure of exactness. For example, the magnitude for each
increment on the measurement’s number line is the interval that determines
the measurement’s precision—the greater the number of increments, the
greater the precision.
Accuracy is an assessment of correctness. For example, if the measured
value of an item is very close to the true value of the characteristic
being measured, the measurement is more accurate.
An illustration of this concept is the comparison of archery targets.
Arrows clustered tightly in one area of the target, even if they are not clustered in the bull’s-
eye, are considered to have high precision.
Targets where the arrows are more spread out but equidistant from the
bull’s-eye are considered to have the same
degree of accuracy.
Targets where the arrows are both tightly grouped and within the bull’s-eye
are considered to be both accurate and precise. Precise measurements are
not necessarily accurate measurements, and accurate measurements are not
necessarily precise measurements.
Effective communication vs Efficient communication
Effective communication means that the information is provided in the right format, at the right time, to the right audience, and with the right impact.
Efficient communication means providing only the information that is needed. This statement make good sense ....
On Projects efficiency is like output matrices , like how many deliverable you produce in a given time , that is efficiency . While the effectiveness would be how useful thous deliverable were for the customer or end user.
EEF and OPA (Enterprise environmental Factor and organization Process Asset)
Q. The word Policies and procedures both are comes in EEF and OPA A.This confuse sometime if questions come on same , Can you elaborate different meaning/categorization of Policies and procedures in EEF and OPA
Yes we do get this confusion and there is some overlap in these two terms...
We need to take question specific call.... following points may help in deciding where to go...
1. Policy & procedures related to doing the project specific work should fall under OPA , since they are more like checklist
2. Policy and Procedures of organization like employment policy , quality policy etc. comes as EEF, since they are the factors which you need to consider....
Think EEF more like something is surrounded around project while you are working, and take OPA as lessons , tools , checklist which organization has acquired based on learning from past projects
Things to be taken care in Procurement for (Client/Contractor view)
In Generate from client's point of view things to be taken care in Contract: * Make sure your work scope should more clear and in details
In Generate from Contractor point of view things to be taken care in Contract: * Make sure you add proper buffer to avoid uncertain issues * Do only that changes which are part of Contract, For any additional work charge to client
It is also depend on which type of contract buyer and Contractor in Mainly there are 3 types of Contract, Please find advantage and disadvantages to Client/Contractor
1)Fixed Price contract
Buyer: -Make sure work scope (SOW) is clear and in detail, As for addition work contractor may charge high -As it is Fixed price contract contractor put buffer which could be higher payment contract. -Your work will get covered in same prices though contractor cost become more
Contractor: --Contractor put buffer to for managing contingencies --Make sure cost get monitor properly else contractor has to pay from pocket.
2)Cost Reimbursable contract
Buyer: Whatever cost is incurred in project, buyer has to pay It is less costly as compare to fixed price. To Reduce/Control cost buyer can set incentive/Reward clause Buyer has to verify seller's invoice which is related to cost.
Contractor: There is no worry about cost as it get reimbursed from client. Contractor has to moderate incentive to control cost
3)Time and Material
Buyer: This contract often used for staff augmentation, acquisition of experts, and any outside support when a precise statement of work cannot be quickly prescribed. In this case contract cost may get extended, to prevent unlimited cost growth "not-to-exceed values and time limits" clause can be placed in all T&M contracts
Contractor: Contractor is in profit as every hour is getting billed.
Ground rules is Tools & Techniques in Develop Project Team which is part of PROJECT HUMAN RESOURCE MANAGEMENT Knowledge Area.
This Ground rules are like rules when you play cricket you have to follow some rules , eg. No Ball , Catch out , LBW etc.
So to play cricket we have to follow this ground rules.
So like above Team who are working on project they have to follow some ground rules , eg. behavior by project team members, communication, working as Team, ethics etc.
Please find definition of Ground rules as per PMBOK
Ground rules establish clear expectations regarding acceptable behavior by project team members. Early commitment to clear guidelines decreases misunderstandings and increases productivity. Discussing ground rules in areas such as code of conduct, communication, working together, or meeting etiquette allows team members to discover values that are important to one another. All project team members share responsibility for enforcing the rules once they are established.
There are 3 Communication Methods
Please find definition as describe below
• Interactive communication: Between two or more parties performing a multidirectional exchange of information.
• Push communication. Sent to specific recipients who need to receive the information. This ensures that the information is distributed but does not ensure that it actually reached or was understood by the intended audience.
•Pull communication: Used for very large volumes of information, or for very large audiences, and requires the recipients to access the communication content at their own discretion.
For Interactive communication we will use Communication technology as Face to Face to Meetings, phone calls, instant messaging, video conferencing etc.
For Push communication we will use Communication technology as Sending letters by courier, sending emails, faxes, sending voice mails etc.
For Push communication we will use Communication technology as Intranet sites, e-learning, lessons learned databases, knowledge repositories, etc.
As per project requirement you have to select communication technology Eg. For Interactive communication you want to record your conversion as evidence of meeting then you can use instant messaging like yahoo chat or etc. where you can store this conversion in your record